To conclude, contract templates such as an event contract or even an entertainment contract are handy documents and help enhance the growth of a business. Therefore, event planners utilize these free sample contracts to onboard new customers, investing less time and energy.īut, do keep in mind to turn your event contract into a pdf document, so that you ensure that no further modifications can be made.
Helps seal the deal, without any discomfort. Helps individuals with minimal or no legal expertise Legally vetted templates reduce the dependency on legal teams to a great extent Here are a few aspects of how event contract templates can help prioritize business requirements:Įasy to comprehend and usually contain minimal technical jargon Pre-formatted contract templates (or agreement templates) are game-changers giving entrepreneurs, freelancers, and service providers their time’s worth. How can an event contract template assist event planners? However, you may keep a wiggle room for further negotiations and implement it upon the written consent of both parties. But, all event contracts have a few common elements (such as offer, consideration, and acceptance).Īn event contract essentially helps you protect yourself, against performing tasks that are outside the agreed event planning services. However, every event has a different requirement and thus no two event contracts are the same. Also, the terms and conditions become legally enforceable as per the governing law of the state, where the event is being organized. This helps the parties to define their personal requirements best. It essentially becomes a binding agreement, between the event planner and its stakeholders, once duly signed. But in reality, an event contract acts as a shield to protect event planners and helps event management happen smoothly. Why is an event contract important in the event planning industry?Īn average person may consider an event contract to be a signed formal document. Let’s find out more about event contracts. Here are a few key terms that every event contract must have: It safeguards your interests, prevents bitter situations, and maintains the reputation of your event planning business. However, before putting together an event, it is best to establish a contract, to avoid lawsuits and disagreements. They are energetic individuals who learn, socialize, handle logistics and generate easy solutions related to the event. They are visionaries and mediators, on the lookout for the best event strategies.Įvent planners or managers (also known as party planners) are essentially service providers.
It saves you from accountability if, owing to negligence on the part of the client, you are prosecuted by a third party.ĩ+ Event Planner Contract Templates 1.Event planners play an important role in managing and executing events successfully. Such a clause clearly states that neither party is to be held liable for the termination of the event.Īn indemnification provision is intended to safeguard you and your activity scheduling company from legal intervention owing to your client’s negligence. A clause is provided for the termination of the event due to unforeseeable circumstances. The termination clause is not the same as the terms of cancellation. Specify that the money deposited is non-refundable and that you should be paid for all the services you have provided up till then. Providing terms of cancellation proves helpful in such cases. That doesn’t mean that you as the event planner have to suffer because of it. Sometimes it so happens that a client has decided to cancel the event midway through it. The schedule will determine if the rest of the money will be paid after the event is completed or in small installments throughout the event. Mention what the initial deposit for the client is and how the rest of the amount will be paid. The payment schedule should be defined clearly. It is also important that you outline those services that you might usually provide but are not providing for a particular event.Ī critical part of an event planning contract is the specifications of the terms of payment.
The event planner needs to make sure that the client is aware of what services are being provided and the event planner has explained all the details about those services. The first thing you need to do while making the contract is to specify the services that you will be providing. 5 Steps to Make an Event Planner Contract Step 1: Specify the Services